Before using the Camp Module, you should set it up based on information you input about your school. To set up the Camp Module, go to Tools>Camp Setup.
Here is where you enter the years for use when enrolling children.
Year: Enter the year.
Year Name: Enter a name that will identify and separate this year from the other years.
Start Date/End Date: Enter in the start and end date for the year.
Type: Choose whether this is a school year or camp year.
Note: If you choose it as school and select current, the next time you start up the program, everything will be switched over to school--instead of camp setup, it will say school setup; instead of cabins, it will say classrooms, etc.
Current: Check off which years are current enrollments.
Note: Although this area is called Years, it doesn't have to be a complete year. If you are setting up a term for camp, for example, it will only be a couple of weeks long, as opposed to a year. As such it is also possible to have more than one "year" current, because you can have a school year and a camp year enrolling at the same time.
Setup the locations that your school/camp runs out of. If you have only one location, only enter the first one. If you have one location for camp and another for school, enter each location. Use the navigation keys at the bottom of the form to move to the next location or to enter a new one.
Setup the names of the cabins.
Setup all the schools that your organization runs. For example, if your organization includes a preschool, hebrew school and a camp, enter each of these as a separate school.
Note: This is different than locations, because you can have a preschool and a hebrew school in the same location on different days. Whereas the location is for different physical locations.
Here is where you setup all the grades that your camp includes.
Here is where you can setup the various sessions that are in each one of the camp years.
Here you can setup all the periods for a specific bunk. This is especially useful if you have activities that the counselor doesn't do, such as sports, karate or other professional activities.
Enter in a bunk name and then choose a cabin and grade from the drop-down list. This list is created based on the information you put in under Setup Cabins and Setup Grades.
Enter the periods from the drop-down list based on the information you enter under Setup Periods. The start and end time will appear automatically from that information.
To set a Primary Counslor, click on Select Staff. Choose a staff member from the drop-down list. This list is based on the staff members in your database. For information on how to add staff members, see Staff Members.
You can enter as many teachers for this period that you want to (main teacher, assistant teacher etc.), but only one teacher can be set as a Primary Teacher. To set a teacher as a primary teacher, click on the "primary" check box next to that teacher's name.
Here is where you setup all the periods for all the bunks.
Enter a name for the period and an optional note.
Enter the period details. Note: This is optional, however in order for the information to show up in other parts of the program (such as when setting up classes), you should enter it here.
Enter the start time and end time as well as the days of the week that this period is on. You can choose to enter days Monday-Friday, All Days (which includes all 7 days of the week) or to choose days by checking off the boxes next to the day of the week on which this period runs. The gray faded box will show the numbers of the days of the week that are selected and will change with your selection.
Here is where you can setup various tuition plans.
Note: There are two navigation bars on the bottom of this form. The top one is to move from one record to another within this tuition plan. The lower one moves between tuition plans.
Enter a Tuition plan name, a category and an optional note.
Enter the Start date, the number of payments, the frequency (monthly or weekly), the amount, the subcategory and the pricing details, choosing from the dropdown list when available. The pricing details are based on the pricing information set up for that subcategory in the category manager. For more information see category manager.
Check off Per Session, if any part of the tuition plan is charged per session.
Here is where you can setup the status of applications based on how your organization processes applications.
Here is where you can setup the status of enrollments based on how your organization sets up enrollments.
Here is where you setup all the staff positions in your camp.
Here is where you setup all the reasons why a child might not attend camp or might come late.
The camp module expects certain fields: Home, Work, etc. CMS proper has the fields totally user defined. For the camp module reports, it has to know which fields to use where. This mapping is when you "tell" the camp module which field in CMS proper to use as the Home number, His Cell, Her Cell, etc.
